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Check Your Inbox: Top 15 Business Email Mistakes To Avoid was originally published on

1. Before You Press Send…

Before You Press Send…

As emailing has become the most common form of communication in the work place, it is imperative to make sure you are dictating exactly what…

2. Top 15 Business Email Faux Pas To Avoid

Top 15 Business Email Faux Pas To Avoid

There is also a thin line between appropriate and inappropriate messages sent amongst company emails and servers. As noted in a recent article (,…

3. Incorporating Cutesy Emoticons

Incorporating Cutesy Emoticons

Smilies are fine for communiqués from 12-year-olds. They’re not professional. Eradicate them.

4. Sending Emails With Irrelevant Or No Signature Lines

Sending Emails With Irrelevant Or No Signature Lines

Jobs With This Degree: Computer and Information Systems Manager Computer Hardware Engineer Computer Programmer Computer Support Specialist Computer Systems Analyst Database Administrator Network and Computer…

5. Making Spelling Errors

Making Spelling Errors

Good heavens, there are a bazillion ways to spell-check your emails. Use one of them—there’s no excuse for sloppy spelling. If your email service doesn’t…

6. Using “Reply All” For Every Message

Using “Reply All” For Every Message

Before you hit “Reply All,” ask yourself if every single person on the list really needs to see your response to the email. It may…

7. Being Too Longwinded

Being Too Longwinded

Brevity is the soul of wit, lingerie and email. Get to your point, and be done with it.

8. Including Marathon-Length Previous Conversations

Including Marathon-Length Previous Conversations

Include only what’s necessary. Judicious (and ethical) copy and paste is your friend.

9. Altering Previous Conversations

Altering Previous Conversations

This is a cardinal sin. Don’t ever edit another person’s email to change or obscure their meaning. It’s despicable, and you’ll look like a slimeball…

10. Outing Someone Who BCC’d You

Outing Someone Who BCC’d You

It’s critical that you pay attention to the cc/bcc situation and ensure that you don’t “Reply All” when your correspondent clearly wants you to be…

11. Ignoring Important Emails

Ignoring Important Emails

Whether it’s because your inbox is too full or because you’re a procrastinator, when you fail to take action on an email that requires some…

12. Using Irrelevant Subject Lines

Using Irrelevant Subject Lines

“Thought you’d be interested in this” is far less useful than “Friday Meeting Time.” As our inboxes get fuller, we rely more and more on…

13. Burying Your Point

Burying Your Point

If your email recipients have to wade through huge walls of text to locate your point or your question, you’re less likely to get the…

14. Overemphasizing The Importance Of Your Inbox

Overemphasizing The Importance Of Your Inbox

For the vast majority of us, email should be a tool used to accomplish a task—the means to an end, rather than an end on…

15. Attaching Enormous Files

Attaching Enormous Files

If you’re emailing relevant photos or documents, be sure you’re not sending images that are life-size. Instead, resize images appropriately and refrain from attaching 14…

16. Using A Gushy Closing

Using A Gushy Closing

If you have an appropriate signature line—your name and contact information—then most emails can simply conclude with no closing at all. Things like “Very truly…

17. Replying Without Sufficient Reflection

Replying Without Sufficient Reflection

Although email feels less formal because it’s virtually instant, it’s still a business communication, and it’s wise to ensure that your response is professional, appropriate…

18. Rashida Maples

Rashida Maples

Rashida Maples, Esq. is Founder and Managing Partner of J. Maples & Associates ( She has practiced Entertainment, Real Estate and Small Business Law for…